The following are some shortcut commands and you may see these commands in Microsoft Word list of commands:
Command Name Modifiers Key
All Caps Ctrl+Shift+ A
Annotation Alt+Ctrl+ M
App Maximize Alt+ F10
App Restore Alt+ F5
Apply Heading1 Alt+Ctrl+ 1
Apply Heading2 Alt+Ctrl+ 2
Apply Heading3 Alt+Ctrl+ 3
Apply List Bullet Ctrl+Shift+ L
Auto Format Alt+Ctrl+ K
Auto Text F3
Auto Text Alt+Ctrl+Shift+ V
Bold Ctrl+ B
Bold Ctrl+Shift+ B
Bookmark Ctrl+Shift+ F5
Browse Next Ctrl+ Page Down
Browse Prev Ctrl+ Page Up
Browse Sel Alt+Ctrl+ Home
Cancel Esc
Center Para Ctrl+ E
Change Case Shift+ F3
Char Left Left
Char Left Extend Shift+ Left
Char Right Right
Char Right Extend Shift+ Right
Clear Del
Close or Exit Alt+ F4
Close Pane Alt+Shift+ C
Column Break Ctrl+Shift+ Return
Column Select Ctrl+Shift+ F8
Copy Ctrl+ C
Copy Ctrl+ Insert
Copy Format Ctrl+Shift+ C
Copy Text Shift+ F2
Create Auto Text Alt+ F3
Customize Add Menu Shortcut Alt+Ctrl+ =
Customize Keyboard Shortcut Alt+Ctrl+ Num +
Customize Remove Menu Shortcut Alt+Ctrl+ -
Cut Ctrl+ X
Cut Shift+ Del
Date Field Alt+Shift+ D
Delete Back Word Ctrl+ Backspace
Delete Word Ctrl+ Del
Distribute Para Ctrl+Shift+ J
Do Field Click Alt+Shift+ F9
Doc Close Ctrl+ W
Doc Close Ctrl+ F4
Doc Maximize Ctrl+ F10
Doc Move Ctrl+ F7
Doc Restore Ctrl+ F5
Doc Size Ctrl+ F8
Doc Split Alt+Ctrl+ S
Double Underline Ctrl+Shift+ D
End of Column Alt+ Page Down
End of Column Alt+Shift+ Page Down
End of Doc Extend Ctrl+Shift+ End
End of Document Ctrl+ End
End of Line End
End of Line Extend Shift+ End
End of Row Alt+ End
End of Row Alt+Shift+ End
End of Window Alt+Ctrl+ Page Down
End of Window Extend Alt+Ctrl+Shift+ Page Down
Endnote Now Alt+Ctrl+ D
Equation Toggle Alt+ =
Extend Selection F8
Field Chars Ctrl+ F9
Field Codes Alt+ F9
Find Ctrl+ F
Font Ctrl+ D
Font Ctrl+Shift+ F
Font Size Select Ctrl+Shift+ P
Footnote Now Alt+Ctrl+ F
Formatting Pane Alt+Ctrl+Shift+ S
Formatting Properties Shift+ F1
Go Back Shift+ F5
Go Back Alt+Ctrl+ Z
Go To Ctrl+ G
Go To F5
Grow Font Ctrl+Shift+ .
Grow Font One Point Ctrl+ ]
Hanging Indent Ctrl+ T
Header Footer Link Alt+Shift+ R
Help F1
HHC Alt+Ctrl+ F7
Hidden Ctrl+Shift+ H
Highlight Alt+Ctrl+ H
Hyperlink Ctrl+ K
Indent Ctrl+ M
Italic Ctrl+ I
Italic Ctrl+Shift+ I
Justify Para Ctrl+ J
Left Para Ctrl+ L
Line Down Down
Line Down Extend Shift+ Down
Line Up Up
Line Up Extend Shift+ Up
List Num Field Alt+Ctrl+ L
Lock Fields Ctrl+ 3
Lock Fields Ctrl+ F11
Macro Alt+ F8
Mail Merge Check Alt+Shift+ K
Mail Merge Edit Data Source Alt+Shift+ E
Mail Merge to Doc Alt+Shift+ N
Mail Merge to Printer Alt+Shift+ M
Mark Citation Alt+Shift+ I
Mark Index Entry Alt+Shift+ X
Mark Table of Contents Entry Alt+Shift+ O
Merge Field Alt+Shift+ F
Microsoft System Info Alt+Ctrl+ F1
Move Text F2
New Default Ctrl+ N
Next Field F11
Next Field Alt+ F1
Next Misspelling Alt+ F7
Next Object Alt+ Down
Next Pane F6
Next Window Ctrl+ F6
Next Window Alt+ F6
Normal Alt+Ctrl+ N
Normal Style Ctrl+Shift+ N
Normal Style Alt+Shift+ Clear (Num 5)
Open Ctrl+ O
Open Ctrl+ F12
Open Alt+Ctrl+ F2
Open or Close Up Para Ctrl+ 0
Outline Alt+Ctrl+ O
Outline Collapse Alt+Shift+ -
Outline Collapse Alt+Shift+ Num -
Outline Demote Alt+Shift+ Right
Outline Expand Alt+Shift+ =
Outline Expand Alt+Shift+ Num +
Outline Move Down Alt+Shift+ Down
Outline Move Up Alt+Shift+ Up
Outline Promote Alt+Shift+ Left
Outline Show First Line Alt+Shift+ L
Page Alt+Ctrl+ P
Page Break Ctrl+ Return
Page Down Page Down
Page Down Extend Shift+ Page Down
Page Field Alt+Shift+ P
Page Up Page Up
Page Up Extend Shift+ Page Up
Para Down Ctrl+ Down
Para Down Extend Ctrl+Shift+ Down
Para Up Ctrl+ Up
Para Up Extend Ctrl+Shift+ Up
Paste Ctrl+ V
Paste Shift+ Insert
Paste Format Ctrl+Shift+ V
Paste Special Alt+Ctrl+ V
Prev Field Shift+ F11
Prev Field Alt+Shift+ F1
Prev Object Alt+ Up
Prev Pane Shift+ F6
Prev Window Ctrl+Shift+ F6
Prev Window Alt+Shift+ F6
Print Ctrl+ P
Print Ctrl+Shift+ F12
Print Preview Ctrl+ F2
Print Preview Alt+Ctrl+ I
Proofing F7
Redo Alt+Shift+ Backspace
Redo or Repeat Ctrl+ Y
Redo or Repeat F4
Redo or Repeat Alt+ Return
Repeat Find Shift+ F4
Repeat Find Alt+Ctrl+ Y
Replace Ctrl+ H
Research Lookup Ctrl+Shift+ O
Reset Char Ctrl+ Space
Reset Char Ctrl+Shift+ Z
Reset Para Ctrl+ Q
Revision Marks Toggle Ctrl+Shift+ E
Right Para Ctrl+ R
Save Ctrl+ S
Save Shift+ F12
Save Alt+Shift+ F2
Save As F12
Select All Ctrl+ A
Select All Ctrl+ Clear (Num 5)
Select All Ctrl+ Num 5
Select Table Alt+ Clear (Num 5)
Show All Ctrl+Shift+ 8
Show All Headings Alt+Shift+ A
Show All Headings Alt+Shift+ A
Show Heading1 Alt+Shift+ 1
Show Heading2 Alt+Shift+ 2
Show Heading3 Alt+Shift+ 3
Show Heading4 Alt+Shift+ 4
Show Heading5 Alt+Shift+ 5
Show Heading6 Alt+Shift+ 6
Show Heading7 Alt+Shift+ 7
Show Heading8 Alt+Shift+ 8
Show Heading9 Alt+Shift+ 9
Shrink Font Ctrl+Shift+ ,
Shrink Font One Point Ctrl+ [
Shrink Selection Shift+ F8
Small Caps Ctrl+Shift+ K
Space Para1 Ctrl+ 1
Space Para15 Ctrl+ 5
Space Para2 Ctrl+ 2
Spike Ctrl+Shift+ F3
Spike Ctrl+ F3
Start of Column Alt+ Page Up
Start of Column Alt+Shift+ Page Up
Start of Doc Extend Ctrl+Shift+ Home
Start of Document Ctrl+ Home
Start of Line Home
Start of Line Extend Shift+ Home
Start of Row Alt+ Home
Start of Row Alt+Shift+ Home
Start of Window Alt+Ctrl+ Page Up
Start of Window Extend Alt+Ctrl+Shift+ Page Up
Style Apply Pane Ctrl+Shift+ S
Style Separator Alt+Ctrl+ Return
Subscript Ctrl+ =
Superscript Ctrl+Shift+ =
Symbol Font Ctrl+Shift+ Q
Thesaurus RR Shift+ F7
Time Field Alt+Shift+ T
Toggle Character Code Alt+ X
Toggle Field Display Shift+ F9
Toggle Master Subdocs Ctrl+ \
Toggle Ribbon Ctrl+ F1
Toggle XMLTag View Ctrl+Shift+ X
Translate Pane Alt+Shift+ F7
Un Hang Ctrl+Shift+ T
Un Indent Ctrl+Shift+ M
Underline Ctrl+ U
Underline Ctrl+Shift+ U
Undo Ctrl+ Z
Undo Alt+ Backspace
Unlink Fields Ctrl+ 6
Unlink Fields Ctrl+Shift+ F9
Unlock Fields Ctrl+ 4
Unlock Fields Ctrl+Shift+ F11
Update Auto Format Alt+Ctrl+ U
Update Fields F9
Update Fields Alt+Shift+ U
Update Source Ctrl+Shift+ F7
VBCode Alt+ F11
Web Go Back Alt+ Left
Web Go Forward Alt+ Right
Word Count List Ctrl+Shift+ G
Word Count Recount Ctrl+Shift+ R
Word Left Ctrl+ Left
Word Left Extend Ctrl+Shift+ Left
Word Right Ctrl+ Right
Word Right Extend Ctrl+Shift+ Right
Word Underline Ctrl+Shift+ W
Microsoft Office
Monday, June 29, 2009
Thursday, June 25, 2009
Executing Microsoft Word
There are three (3) steps in executing Microsoft Word program:
STEP 1.
a. Go to START button,
b. Click ALL PROGRAMS
c. Locate Microsoft Office Menu
d. Click Microsoft Office Word 2003 or 2007
STEP 2.
See if there is an icon for the Microsoft Office Word in the Desktop. (If
there is no icon for the Microsoft Office Word in the desktop, you may
create one by Right clicking the desktop and locate "New", then locate
Microsoft Word program.)
a. Simply click the icon for the Microsoft Office Word in the desktop.
STEP 3.
a. Click START button,
b. Go to RUN
c. Type WINWORD.EXE.. You must know the filename for the
Microsoft Word by going to the system directory (C:\WINDOWS\SYSTEM\)
STEP 1.
a. Go to START button,
b. Click ALL PROGRAMS
c. Locate Microsoft Office Menu
d. Click Microsoft Office Word 2003 or 2007
STEP 2.
See if there is an icon for the Microsoft Office Word in the Desktop. (If
there is no icon for the Microsoft Office Word in the desktop, you may
create one by Right clicking the desktop and locate "New", then locate
Microsoft Word program.)
a. Simply click the icon for the Microsoft Office Word in the desktop.
STEP 3.
a. Click START button,
b. Go to RUN
c. Type WINWORD.EXE.. You must know the filename for the
Microsoft Word by going to the system directory (C:\WINDOWS\SYSTEM\)
Securing your files
You must keep your files always. Securing your files will save your precious time.
Let me remind you on the following tips:
a. Save your document from time to time by pressing CTRL+S. You may never know when your PC crashes or the power will be down.
b. Do not save your work in a drive where your Operating System is located.
c. Try to create a copy of your files by saving it with a new file or by copying it into an external drive or a portable storage.
d. Print your document.
Hope this helps you in keeping your documents.
Let me remind you on the following tips:
a. Save your document from time to time by pressing CTRL+S. You may never know when your PC crashes or the power will be down.
b. Do not save your work in a drive where your Operating System is located.
c. Try to create a copy of your files by saving it with a new file or by copying it into an external drive or a portable storage.
d. Print your document.
Hope this helps you in keeping your documents.
Create bookmark in you word document
To insert a bookmark, do the following in your document:
1. First try to position your insertion point at the location you would wish to mark
2. Then select Bookmark… from the Insert menu
3. The Bookmark dialog box will open
4. In the Name box, type a name for your bookmark. It should begin with a letter and with no spaces. You are allowed to use the underscore character to separate words.
If you want to insert multiple bookmarks, bear in mind that the name is easy to determine. Then click Add
If you would like to go back to the bookmark location, open the Bookmark dialog box from the Insert menu, then highlight the name of the bookmark, and then click Go To. You will now then cannot see the bookmarks in your document.
Enjoy!
1. First try to position your insertion point at the location you would wish to mark
2. Then select Bookmark… from the Insert menu
3. The Bookmark dialog box will open
4. In the Name box, type a name for your bookmark. It should begin with a letter and with no spaces. You are allowed to use the underscore character to separate words.
If you want to insert multiple bookmarks, bear in mind that the name is easy to determine. Then click Add
If you would like to go back to the bookmark location, open the Bookmark dialog box from the Insert menu, then highlight the name of the bookmark, and then click Go To. You will now then cannot see the bookmarks in your document.
Enjoy!
Using Wild Cards in Searching files
A character is being substituted with a so-called WILDCARD when you try to search for a file (CTRL+F or CTRL + H).
Try the following below:
The questin Mark (?)- It can be used to return a single character; d?g would return dig, dog, dag, dug, and deg
The Asterisk (*) - This can be used to return results for any combination of characters; for example, e*t will return eat, east,etc.
The square brace [ ] This will return words containing any of the enclosed characters; for example, d[ie]t will return die and det
Left square brace[ and Round braces( )- This will return words beginning with a certain string of characters; for example, [(per) will return person but not camper
Round braces ( )and Right Square brace ] - This will return words ending with a certain string of characters; (per)] will return camper but not person
Try the following below:
The questin Mark (?)- It can be used to return a single character; d?g would return dig, dog, dag, dug, and deg
The Asterisk (*) - This can be used to return results for any combination of characters; for example, e*t will return eat, east,etc.
The square brace [ ] This will return words containing any of the enclosed characters; for example, d[ie]t will return die and det
Left square brace[ and Round braces( )- This will return words beginning with a certain string of characters; for example, [(per) will return person but not camper
Round braces ( )and Right Square brace ] - This will return words ending with a certain string of characters; (per)] will return camper but not person
Listing all the Commands Available in Word
Macro is included in Microsoft Word and it will display a list of all the commands, where is it located, and you can see their shortcut keys.
Below is the step:
1. Go to the Tools menu and select Macro
2. locate and click Macros on the submenu
3. In the Macro in drop-down, select Word commands
4. In the Macro name box, scroll to find ListCommands and select it
5. Then click the Run button
6. When the List Commands box appears, select Current menu and keyboard settings for an abbreviated list or All word commands for an exhaustive list
7. Click the OK button now
A table of the commands will appear in a new document. You can either print the document (make sure you have enough paper in your printer!), or you can save it to disk for future reference.
source:http://wordprocessing.about.com
Below is the step:
1. Go to the Tools menu and select Macro
2. locate and click Macros on the submenu
3. In the Macro in drop-down, select Word commands
4. In the Macro name box, scroll to find ListCommands and select it
5. Then click the Run button
6. When the List Commands box appears, select Current menu and keyboard settings for an abbreviated list or All word commands for an exhaustive list
7. Click the OK button now
A table of the commands will appear in a new document. You can either print the document (make sure you have enough paper in your printer!), or you can save it to disk for future reference.
source:http://wordprocessing.about.com
Resetting Keyboard Shortcuts and Keys
If you want to bring back the original settings of a command keys, you may change the keyboard keystrokes to the default settings by doing the following step below:
1. Go to the Tools menu and select Customize
2. In the Customize dialog box click, the Keyboard button
3. The Customize Keyboard dialog box will appear
4. Click Reset All…
5. Click Yes in the pop up box
6. Then click Close
7. Click Close on the Customize dialog box
1. Go to the Tools menu and select Customize
2. In the Customize dialog box click, the Keyboard button
3. The Customize Keyboard dialog box will appear
4. Click Reset All…
5. Click Yes in the pop up box
6. Then click Close
7. Click Close on the Customize dialog box
Microsoft Word Tricks
10 Time-saving Tweaks for Word 2007
Customizing Microsoft Word 2007 for Greater Efficiency
By James Marshall, About.com
1. Changing the Default File Format
Word 2007 uses the new .DOCX file format. That means your documents are not compatible with earlier versions like Word 2003.
Microsoft does offer a compatibility tool for Word 2003. Users who have the tool installed will be able to open and edit your documents. But, you don't want to assume that others will be able to work with your documents. That's especially true when it comes to important business documents.
Fortunately, you can change Word 2007's default file format easily. You can change the file format every time you save a document. Or, you can tweak Word so documents are automatically saved in the .DOC format. That way, you won't need to worry about file compatibility problems..
Sponsored Links
Understanding the Word
Break through traditional teachings to truth and the word of life.
www.hallvworthington.com
CPA Exam Review Course
The Easiest Way for International Students to Pass the CPA Exam!
www.CPAexcel.com/International
PDF to Word Converter
Convert PDF Files into MS Word Easy, Fast, Exact. Free download.
www.verypdf.com
2. Customize the Quick Access Toolbar
With Word 2007, Microsoft introduced the new ribbon interface. The old toolbars and menus have been replaced with a single toolbar that switches between different categories of options.
Long-time users of Word will undoubtedly miss the quick access to their most-used commands. That's why the Quick Access toolbar is so important. It lets you place frequently used commands above the ribbon. That means the commands are always within easy reach.
Customize the Quick Access toolbar now so you don't have to hunt for your favorite tools in Word. This quick tip will show you how it's done..
3. Disable the Mini Toolbar
The Quick Access toolbar isn't the only new toolbar to be introduced in Word 2007. There's also the Mini toolbar. It appears when you are working with text and objects in your document.
Many people will welcome the Mini toolbar. It puts commands right where you need them most--immediately beside the part of your document that you're editing.
For others, the Mini toolbar is a nuisance. It can obstruct the very text you're trying to format. So, you may prefer to disable the Mini toolbar. Fortunately, disabling the Mini toolbar is a snap. Find out how to do it..
4. Turning off Reading View for Email Attachments
By default, Word opens email attachments in reading view. This allows you to read the document more easily. For example, ClearType is used to make text clearer. And, you can adjust the size of the text without making permanent changes to the document.
Unfortunately, reading view does have its drawbacks. Complex formatting may not be displayed correctly. So, you'll want to switch to a different view to edit the document.
For many people, reading view is a real nuissance. And changing document views will slow you down in Word. But, if you don't like reading view, you can disable it. When you open an email attachment from Outlook, a more suitable view will be used to display your document. Learn how to disable reading view now!.
5. Editing Word 2007's AutoCorrect Entries
AutoCorrect is one of Word's most valuable features. It automatically corrects misspelled words in your document. But, AutoCorrect can be a source of frustration to many. That's because it can incorrectly change text in a document.
So, to get the most from AutoCorrect, you should customize it. You can remove or edit entries that frequently cause you problems.
But, you can also do so much more with AutoCorrect. For example, you can create special shortcuts. You may frequently type the same names or company names. You can create AutoCorrect entries for these names. You could have Word replace your initials with your full name. Your options are virtually limitless..
6. Customizing Word 2007's Shortcut Keys
Using shortcut keys is one of the best ways to save time in Microsoft Word. You won't need to search through the ribbon and dialog boxes to find the command you need. Instead, you simply press a set of keys. You don't even need to take your hands off the keyboard, allowing you to continue working.
There are countless shortcut keys in Microsoft Word. They can be difficult to remember. Or, you may prefer to assign a shortcut key to a different command than its default.
Fortunately, Word's shortcut keys can be edited. You can create new shortcut keys for obscure commands not yet assigned a key. Or, you can edit existing shortcut keys. It's a great way to get even more out of Word's shortcut keys..
7. Changing the Default File Save Location
By default, Word saves your documents in the Documents folder. This will suit most users just fine. After all, most back up programs automatically back up this folder. And, you never need to look far to find your documents.
But, some users may prefer to store documents in a different location. For example, you may need to store documents on a server so others may access them.
Fortunately, Word lets you set the default file save location. You can change it to a location that better suits your needs. You don't need to worry about changing the location when you save a document. Learn how to change the default file save location now!.
8. Showing Formatting Marks in Word 2007
Over the years, many users have switched from WordPerfect to Microsoft Word. And, they virtually all miss one very cool WordPerfect feature: the ability to reveal formatting marks.
Displaying formatting marks has a couple of benefits. First, it allows you to troubleshoot formatting in your document. Second, you can select formatting options just the same as you would text.
Word will display certain formatting marks. You can see formatting marks for spaces, returns, tabs and tables. The feature isn't as powerful as WordPerfect's. However, it will still save you considerable time.
The formatting marks are helpful when you're editing a document. You will be able to spot inconsistencies at a glance--before you print your document..
9. Changing the ScreenTips Settings
Word displays ScreenTips to help you identify buttons and options on the ribbons. It is a valuable tool for those who are new to Microsoft Word. But, they can be an annoyance to those skilled in Word. They can be distracting, or they can hide other commands.
Fortunately, you can turn ScreenTips on or off at will. New users would do well to enable them. Other users can turn them off if they prove to be a nuisance. My tip will help you set your own ScreenTips preferences..
10. Changing the Macro Security Level
Macros are designed to make your work easier in Word. A macro is basically a series of commands. The macro is assigned a shortcut key. So, you can perform complex actions with the press of a button.You can create your own macros to automate tedious work in Word.
Macros can be saved with documents. That's handy if you work in an environment where editing duties are shared between multiple parties. When you email a document, recipients will be able to use the macros.
There is a darker side to macros. Malicious macros put your machine and data in danger. So, Word automatically blocks macros on shared documents to protect you. But, you can set Word's macro security level to allow them. This option should only be changed by experienced users!
Customizing Microsoft Word 2007 for Greater Efficiency
By James Marshall, About.com
1. Changing the Default File Format
Word 2007 uses the new .DOCX file format. That means your documents are not compatible with earlier versions like Word 2003.
Microsoft does offer a compatibility tool for Word 2003. Users who have the tool installed will be able to open and edit your documents. But, you don't want to assume that others will be able to work with your documents. That's especially true when it comes to important business documents.
Fortunately, you can change Word 2007's default file format easily. You can change the file format every time you save a document. Or, you can tweak Word so documents are automatically saved in the .DOC format. That way, you won't need to worry about file compatibility problems..
Sponsored Links
Understanding the Word
Break through traditional teachings to truth and the word of life.
www.hallvworthington.com
CPA Exam Review Course
The Easiest Way for International Students to Pass the CPA Exam!
www.CPAexcel.com/International
PDF to Word Converter
Convert PDF Files into MS Word Easy, Fast, Exact. Free download.
www.verypdf.com
2. Customize the Quick Access Toolbar
With Word 2007, Microsoft introduced the new ribbon interface. The old toolbars and menus have been replaced with a single toolbar that switches between different categories of options.
Long-time users of Word will undoubtedly miss the quick access to their most-used commands. That's why the Quick Access toolbar is so important. It lets you place frequently used commands above the ribbon. That means the commands are always within easy reach.
Customize the Quick Access toolbar now so you don't have to hunt for your favorite tools in Word. This quick tip will show you how it's done..
3. Disable the Mini Toolbar
The Quick Access toolbar isn't the only new toolbar to be introduced in Word 2007. There's also the Mini toolbar. It appears when you are working with text and objects in your document.
Many people will welcome the Mini toolbar. It puts commands right where you need them most--immediately beside the part of your document that you're editing.
For others, the Mini toolbar is a nuisance. It can obstruct the very text you're trying to format. So, you may prefer to disable the Mini toolbar. Fortunately, disabling the Mini toolbar is a snap. Find out how to do it..
4. Turning off Reading View for Email Attachments
By default, Word opens email attachments in reading view. This allows you to read the document more easily. For example, ClearType is used to make text clearer. And, you can adjust the size of the text without making permanent changes to the document.
Unfortunately, reading view does have its drawbacks. Complex formatting may not be displayed correctly. So, you'll want to switch to a different view to edit the document.
For many people, reading view is a real nuissance. And changing document views will slow you down in Word. But, if you don't like reading view, you can disable it. When you open an email attachment from Outlook, a more suitable view will be used to display your document. Learn how to disable reading view now!.
5. Editing Word 2007's AutoCorrect Entries
AutoCorrect is one of Word's most valuable features. It automatically corrects misspelled words in your document. But, AutoCorrect can be a source of frustration to many. That's because it can incorrectly change text in a document.
So, to get the most from AutoCorrect, you should customize it. You can remove or edit entries that frequently cause you problems.
But, you can also do so much more with AutoCorrect. For example, you can create special shortcuts. You may frequently type the same names or company names. You can create AutoCorrect entries for these names. You could have Word replace your initials with your full name. Your options are virtually limitless..
6. Customizing Word 2007's Shortcut Keys
Using shortcut keys is one of the best ways to save time in Microsoft Word. You won't need to search through the ribbon and dialog boxes to find the command you need. Instead, you simply press a set of keys. You don't even need to take your hands off the keyboard, allowing you to continue working.
There are countless shortcut keys in Microsoft Word. They can be difficult to remember. Or, you may prefer to assign a shortcut key to a different command than its default.
Fortunately, Word's shortcut keys can be edited. You can create new shortcut keys for obscure commands not yet assigned a key. Or, you can edit existing shortcut keys. It's a great way to get even more out of Word's shortcut keys..
7. Changing the Default File Save Location
By default, Word saves your documents in the Documents folder. This will suit most users just fine. After all, most back up programs automatically back up this folder. And, you never need to look far to find your documents.
But, some users may prefer to store documents in a different location. For example, you may need to store documents on a server so others may access them.
Fortunately, Word lets you set the default file save location. You can change it to a location that better suits your needs. You don't need to worry about changing the location when you save a document. Learn how to change the default file save location now!.
8. Showing Formatting Marks in Word 2007
Over the years, many users have switched from WordPerfect to Microsoft Word. And, they virtually all miss one very cool WordPerfect feature: the ability to reveal formatting marks.
Displaying formatting marks has a couple of benefits. First, it allows you to troubleshoot formatting in your document. Second, you can select formatting options just the same as you would text.
Word will display certain formatting marks. You can see formatting marks for spaces, returns, tabs and tables. The feature isn't as powerful as WordPerfect's. However, it will still save you considerable time.
The formatting marks are helpful when you're editing a document. You will be able to spot inconsistencies at a glance--before you print your document..
9. Changing the ScreenTips Settings
Word displays ScreenTips to help you identify buttons and options on the ribbons. It is a valuable tool for those who are new to Microsoft Word. But, they can be an annoyance to those skilled in Word. They can be distracting, or they can hide other commands.
Fortunately, you can turn ScreenTips on or off at will. New users would do well to enable them. Other users can turn them off if they prove to be a nuisance. My tip will help you set your own ScreenTips preferences..
10. Changing the Macro Security Level
Macros are designed to make your work easier in Word. A macro is basically a series of commands. The macro is assigned a shortcut key. So, you can perform complex actions with the press of a button.You can create your own macros to automate tedious work in Word.
Macros can be saved with documents. That's handy if you work in an environment where editing duties are shared between multiple parties. When you email a document, recipients will be able to use the macros.
There is a darker side to macros. Malicious macros put your machine and data in danger. So, Word automatically blocks macros on shared documents to protect you. But, you can set Word's macro security level to allow them. This option should only be changed by experienced users!
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