Word Processing

Word Processing
One of the most common computer applications
Handles text and graphics
Creates and modifies reports, letters, flyers, brochures, newsletters, and so on

Many different word-processing programs
Microsoft Word
Corel WordPerfect
Wordstar
Open Office Writer
Star Office Text Document











Microsoft Word Screen Elements
Title bar
Menu bar
Standard toolbar
Formatting toolbar
Insertion point
Ruler
Document window
View buttons
Scroll bars
Status bar
Task pane
Taskbar





File Menu Options
New
Open
Close
Save
Save As
Print
Page Setup
Print Preview
Exit

Saving, Printing, Closing, and Opening a File
To make a permanent copy of a document, use the File > Save As command.
To produce a hard copy of a document, use the File > Print command.
To close a file, use the File > Exit command.
To open a file, use the Open button on the Standard toolbar.

Selecting and Editing Documents
Selecting text
Click at the beginning of the text and drag to the end of the text you want to select.
Making corrections
Backspace key
Delete key
Insert key
AutoCorrect
Spelling and Grammar checker

Spell Check and Thesaurus
Spell Check tool
Does not eliminate the need to proofread
Thesaurus
Search for synonyms
To use the Spell Check and Thesaurus tools, click the Spelling and Grammar icon on the Standard toolbar.

Formatting
Character formatting
Attributes applied to fonts
Paragraph formatting
Line spacing and indents
Document formatting
Margins and paper size
Character Formatting
Font styles
Point size
Attributes
Format Painter


Line and Paragraph Formatting

Line spacing
Single
Double
Justification
Left
Right
Center
Full
Indenting
Tab stops
Default
Custom
Bullets and numbers

Document Formatting
Margins
Headers and footers
Breaks
Styles
Borders and shading
Custom tab stops
Graphics
Tables

Graphics
 Adds visual appeal
 To insert clip art:
 Click Insert on the menu bar.
 Point to Picture.
 Click Clip Art.
 To insert symbols:
 Click Insert on the menu bar.
 Click Symbol.





Tables
 A table is an arrangement of data in a row-and- column format.
 Click the Insert Table button on the Standard toolbar.




Table Example
3 rows and 2 columns


Getting Help
Click Help on the menu bar.
Click Microsoft Word Help.
Type the topic with which you need help in the Search for text box.
Click the arrow to start the search.

Summary
 Word-processing software is used to create documents such as letters, reports, memos, brochures, and even Web pages.
 Commands for using the features in a word-processing program are selected from menus and toolbars.
 You also can use keyboard shortcuts to execute some commands.
 Word-processing programs come with powerful editing tools.
 You can make changes to text, cut or copy text, and delete it.
 The Spell Checker checks documents for possible misspelled words.
 Word also has a grammar-checking tool that identifies grammatical mistakes and a Thesaurus that display synonyms for a selected word.
 You can apply formatting to characters, paragraphs, or the entire document.
 Word comes with a variety of formatting tools that enable you to enhance the appearance of documents.
 Clip art can be added to documents to enhance their visual appearance.
 Tables are used to present information in an organized manner.
 Word’s Help system offers a variety of resources for getting help and information on features and tools.